How to Enable Booking of Gruveo Calls with YouCanBook.me - Gruveo

How to Enable Booking of Gruveo Calls with YouCanBook.me

It couldn’t be easier for your clients to schedule Gruveo calls with you on your personal booking page using YouCanBook.me. This integration of Gruveo and YouCanBook.me brings all of the benefits of Gruveo’s hassle-free video and voice calling to your appointment scheduling system. We’re going to teach you how to set it all up, so read on…

Tip: Are you using a different scheduling system for your bookings? Check out how you can leverage Zapier to integrate Gruveo with just about any scheduling app out there.

Before we start, we should say that this guide assumes your YouCanBook.me page is already up and running. We will be showing you how to automatically generate unique Gruveo call room links for your YouCanBook.me bookings.

  1. Go to your dashboard on YouCanBook.me and create a new booking page, or choose to edit settings for an existing one.
    Create a new Booking page or edit settings for the existing one.

    Create a new booking page or edit settings for the existing one.

  2. You will probably want the Gruveo room link to be included in the “Calendar event” and the “Email to the user” parts of the booking process. While you can include it anywhere you like, we’ll show you how to place the link in these two most important places. First, find the Notifications tab in the left menu.
    Notifications tab

    Click the Notifications tab and choose “Calendar Events”

  3. In the calendar event, put the following link in the “Booking description” of the event: https://www.gruveo.com/{REF-NO-DASHES}
  4. YouCanBook.me makes it very user-friendly and leaves this description completely customizable so you can phrase the call to action as “Your Gruveo call link:” or “Click here to start the session:”, or anything you want. The important part is that the Gruveo link ends with the {REF-NO-DASHES} placeholder, which is automatically replaced with the booking reference number to create a unique Gruveo room link.
  5. Go to Actions and click “After booking”. In the “Confirmation email to booker” section, paste this text in the email template: Gruveo call link: https://www.gruveo.com/{REF-NO-DASHES}

    Include the room link placeholder in the “Email to the booker” template.

  6. Click “Save now”.

From now on, all your booking confirmations will include a unique Gruveo room link that your clients can use to connect to you. The link will also appear in your calendar with all the other booking details, ready to be clicked to connect you with your client when the time for your appointment comes.

A Gruveo room link in a YouCanBook.me booking confirmation email.

Who Can Benefit from This Integration?

The integration of Gruveo and YouCanBook.me is useful for coaches, advisers, consultants and anyone who is seeking to offer video or voice consultations online. You will be delighted by how easy this integration is to set up, and for your clients to use!

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